Workday HR: Student Employee Managers and BPIs


Category Business Process Description Audience Tip Sheet Tutorial
HR Hire Student Learn how to complete the pre-hire verification and hire a Student Employee in Workday. HR Roles N/A
HR Create/Close Job Requisition for Students Learn how to create or close a Job Requisition for Student employees. The Job Requisition establishes the number of Student openings that are available launches the recruitment effort to fill them. Manager, HR Roles N/A
HR Add Additional Job(s) - Hourly Student Learn how to add additional jobs for hourly student employees. Manager, HR Roles N/A
HR Add Additional Job(s) - Graduate Assistant/Bi-Weekly Stipend

Learn how to add additional jobs for graduate assistants and bi-weekly stipends, including period activity pay.

Manager, HR Roles N/A
HR End Additional Job(s) - Hourly Student

Learn how to end additional jobs for hourly student employees.

Manager, HR Roles N/A
HR End Additional Job(s) - Graduate Assistant/Bi-Weekly Stipend

Learn how to end additional jobs for graduate assistants and bi-weekly stipends, including period activity pay.

Manager, HR Roles N/A
Category Business Process Description Audience Tip Sheet Tutorial
Entering Time Review and Approve Time Learn about the review and approval of timecards that have been submitted by the employee, including accessing the timecard approval step, changing time to a different legacy value, and more. Timekeeper N/A
Entering Time View, Enter, and/or Correct Employee Time Card Learn how to change time to a different legacy value, correct time, add time clock event (missed punches), enter multiple time entries at once, substitute holiday, and more. Manager, HR Roles, Timekeeper N/A
Category Business Process Description Audience Tip Sheet Tutorial
Compensation Compensation Changes for Student Employees Learn about Student employee compensation changes for hourly Student employees (UM Student Assistant, Federal Work Study, Miami Commitment), and monthly Student employees (Graduate Assistant or Bi-Weekly Stipend). Manager, HR Roles, Finance Roles N/A
Compensation View Compensation History Learn how to access this report, which lists compensation changes made for employees as a result of compensation events, bonus, and one-time payments, as well as compensation history (all past and present positions), one-time payment (for organization), and more. Manager, HR Roles N/A
Category Business Process Description Audience Tip Sheet Tutorial
Payroll Accounting Modify Costing Allocations for Federal Work Study (FWS) and Lead Work Miami Job Profiles Learn how to modify costing allocations, specifically for student employees in Federal Work Study and Lead Work Miami Job Profiles. Cost Center Manager, Finance BPI N/A

FAQs for Student Employee Managers and BPIs

Why can’t I add an exempt job on to a student who already has an hourly job? 
If a student has an hourly job, it is possible to add a bi-weekly stipend (exempt). The bi-weekly stipend should always be used when the job is project based (not hours required).

I heard that I am never supposed to terminate a student unless they are graduating or leaving the University. Is that true? 
You should terminate your student-employee if he/she will no longer work for you.

I cannot find a pre-hire record for the student I am hiring. Why? 
Only degree-seeking enrolled students will be available as pre-hires. You may search with the student’s name or with the EMPLID (available also in Canelink) and placing an A in front of the EMPLID. Please call the Student Financial Assistance & Employment office at (305) 284-5212 if you are unable to locate a student pre-hire record, who can assist to verify that the student is a degree seeking enrolled student.