Roles in Workday

Security roles are Workday designations that determine access to the initiation and approval of business processes as well as to data in Workday. Below is a comprehensive list of Workday security roles at University of Miami.

Employee-As-Self (Non-Exempt)

Security Role

Access and Responsibilities

Employee-As-Self (Non-Exempt)

Clock-in and clock-out according to work schedule. Review and submit timesheet on a weekly basis at the end of the period (Wednesdays).


Supervisory Organization

Security Role

Access and Responsibilities

FPC Approver Approves create position and job requisition tasks for UMH cost centers only as part of the Flexible Position Control process.
FPC Reviewer This role is assigned to the UMH Leadership Team by area of responsibility (COO, CMO, and CNO) for the review and approval of the create position and job requisition requests as part of the Flexible Position Control process.
HR Business Process Initiator (HRBPI) Perform HR management functions for assigned organizations. Examples include creating and approving new positions, job assignments, and managing the job profile framework. Approval authority for HCM business processes.
HR Partner Ability to view and initiate HCM business processes initiated at the supervisory organization. This role is only for HR staff.
I-9 Verifier (Students) Perform completion of Part 2 of I-9 Form for assigned supervisory organizations.
Manager Perform actions on members of their supervisory organization(s). Examples include hiring staff and students, compensation changes, job changes, performance reviews, creating positions and headcount, requisitions, leaves, and time off. Approval authority for HCM business processes.
Manager's Manager This role is used to capture the approval of the manager of the initiator.
Timekeeper Perform time sheet management functions for assigned organizations by conducting a timely review and approval according to Payroll deadlines (biweekly by noon). Functions include regular review and correction of time card errors, performing edits to ensure time card accuracy, submitting and/or approving time card revisions. Approval authority for time sheet business processes.

Cost Centers or Cost Center Hierarchies

Security Role

Access and Responsibilities

Cost Center Manager (CCM) Ability to initiate as well as approve certain HCM and Finance business processes for workers in their Cost Center(s) or Cost Center Hierarchy. May be assigned at either the Cost Center or the Cost Center Hiearchy depending on responsibilities in the organization. Able to view compensation and other information for workers in their Cost Center(s). Able to see details of multiple jobs for workers with multiple jobs even if they are in other Cost Centers.
Finance Reviewer (FR) Able to see same information as CCM, but has no ability to initiate or approve. May be assigned to FBPI's in order to provide access to compensation information for workers in their Cost Center(s). Individuals with the FR role who do not also possess the FBPI role are generally assigned at the Cost Center Hierarchy (reflective of the enhanced level of responsibilities for that position). Assignment of role requires approval by the CCM.
Finance Business Process Initiator (FBPI) Able to initiate certain limited business processes including costing allocations, changes to org assignments, and payroll accounting adjustments. Cannot see compensation without the addition of the FR role. Has no approval authority and cannot see multiple jobs in other Cost Centers. Generally assigned only to specific Cost Centers with the exception of the Specialty Hospitals where role is assigned at the Cost Center Hierarchy. Assignment of role requires approval by the CCM.
Sr. Business Officer (SBO) Has elevated view access to information for workers in assigned Cost Center Hierarchy. Role is assigned to those who have either the FR or CCM role and requires approval by their Dean, Chair (MSOM), or Vice President. Also requires approval by the Vice President for Human Resources. Has no approval authority unless combined with CCM role.

Eligibility Company

Security Role

Access and Responsibilities

Budget Approver Reviews and approves of business processes that may represent additional budgetary approval.